Putting together case travel for companies is such a daunting task. It is not for the faint of heart. While different businesses have varied ideas of what makes a sound travel strategy, there are two things that a plan like that must adhere to:
- It must give an organization complete control over the money spent on business travel;
- It must provide business travelers with a lot of freedom before, during, and after their trip.
After that, let’s look at several strategies that could benefit a travel manager in creating a proper case travel for companies.
Align to company goals
An excellent case travel for companies is developed with a specific goal; in other words, it must be appropriate for the intended use. While preparing a travel case, ask yourself: What am I hoping to achieve with this case travel along with the company of course? Cost reductions? Spending less on travel? Traveler protection?
On the other hand, keep in mind to be realistic and consider the overall picture.
Keep it Simple
The case travel should be brief and to the point. The truth is that a case travel for companies with many pages would be less likely to be read by your employee or trip planner.
Be clear about bookings that are against policy.
To avoid careless spending, it is crucial to be very explicit about the process (es) involved with reservations that don’t adhere to the company’s travel policy.
This does not imply that out-of-policy booking should be prohibited; instead, the argument is that businesses must make sure that they define the circumstances under which such activities are acceptable; this closes any gaps and prevents employee misuse.
Short-term hotel policy
While writing case travel for companies, you might wish to think about establishing separate hotel tariff caps for short business visits (during which the traveler stays one or two nights) and lengthy journeys (three nights and over).
A proper cost-saving method is a plan separating what an employee can spend on a short trip (where, for example, complete hotel service is not required) and another for long journeys (where extra facilities make sense).
Advocate for Advance Reservation
Make sure that booking flights in advance are prohibited in your travel policy because doing so will help you get the best deals and seats. Including this can reduce late bookings and ensure that other departments take the initiative and prepare ahead.
Contact your travel management company to confirm.
Don’t forget to run the trip plan by your travel management business once you’ve finally put it together and have stakeholder alignment. They could serve as “consultants” and give you the necessary objectivity to make your policy foolproof.
These ideas should serve as a good beginning point for creating a fantastic vacation itinerary that will reflect well on your organization.
View vacation packages
You may occasionally find packages that offer better transportation deals at lower prices if you use a travel agent or make your reservation through a travel agency.
To significantly reduce your travel expenses, combine these savings with the cash you’ll save with Hotel Engine.